Knowing how to properly present online is a must in this day and age. However, it can be a bit difficult to make an online presentation personal or to find a real connection with your audience through a screen. That’s why we would like to share ten tips about how you can pass on your knowledge – like the expert you are – during an online presentation.

10 tips that will take your online presentation to the next level

## 1. Choose the right software

There are many different tools you can use to give online presentations. Try to think about the purpose of your presentation and investigate which software best suits your goal. Is your purpose to have interaction with your audience? Sendsteps will make this happen. The software will help you make your presentations more engaging and interactive. When you have chosen the right software you want to make sure you have practiced enough so you know all the ins and outs of the software. This will help you make your presentation as smooth as possible.

You can easily switch your workspace into a professional presentation room with a few small adjustments. Make sure to keep in mind the quality of the light, sound and your screen. A lot of people forget that when using the camera in the right way it can increase the attention your audience has for your story. Make sure to look directly into the camera while presenting and do not forget that even when you are online, body language can make a huge difference.  

2. Turn your workspace into a studio

UX is all about the user experience. With the help of UX you can influence the audiences behavior. Research shows that people read in the shape of the letter Z. This is useful information when designing your PowerPoint slide. For example, have a long sentence on top of the screen, in the middle you can add bullet points and on the bottom a long sentence again. This way your slide will be read in the Z shape. Strong visuals are also an important part of an UX presentation, the best position for this is on the right side of your slideshow. 

3. Make use of UX design and visuals

Organize a clear structure in your story and presentation. It is wise to think about the goal of your presentation beforehand. If you use PowerPoint it is important to keep it simple and not filled with a lot of text. Think about what people should learn from your story. What is your key message? Only add this information on your slides.

4. Organize a structure

It is even a harder challenge to keep your story interesting online than live. A way to tackle this challenge is by making sure your story is diverse and dynamic. One way to achieve this is by using examples and anecdotes. You can also introduce an online WordCloud where the public can share their thoughts.[ Read here more about how to make a Word Cloud in PowerPoint](/en/questions/wordcloud/). In this way your story will be better remembered and more personal.

5. Make use of storytelling in your online presentation

When a speaker is using his entire body to tell a story it results in a more interesting presentation. Use facial expressions to show what you mean or feel with your text. Keep the audience’s attention by varying your vocal range or by pausing. Make sure to have an open attitude and talk with your entire body. This will result in more liveliness in your story!

6. Make use of your entire body while giving an online presentation

It is good to prepare your text, but only use this as a guideline. You don’t need to recite your premeditated text. When you only use your text like a guideline, you’re allowing yourself to improvise which will make your presentation feel more natural. Use short sentences and avoid a too professional tone of voice. This way your presentation will most likely come across spontaneous which is more pleasing to listen to

7. Speak normal 

Your presentation skills will increase when you have more confidence. One way to achieve this confidence is by practicing a lot. However sometimes things go wrong while you are presenting online and unexpected things happen. Keep calm! Try to pick yourself up and continue where you left off. You can also inform the public that you are a bit lost, if just continuing doesn’t work. Even the best of us make mistakes and there is nothing wrong with that.

8. Do not panic when things go wrong

It is important that the audience feels seen and heard. This can be achieved by asking questions and allowing people to provide a response. There are [different question types](/en/questions/) that you can implement in your online presentation. On top of that be aware of the body language of your audience. You can mention if you see a member of the audience laughing. This way your audience feels seen, resulting in a more attentive audience that will increase their focus for your story. If you want some more tips you can read it in our blog: [How do you make a presentation interactive?](/en/blog/how-do-you-make-your-presentation-interactive/)

9. Involve your audience in your online presentation

Trust yourself by knowing you own enough knowledge and experience to start speaking publicly. Do not be afraid to be yourself and chose a stage that resonates with who you are. You can share your knowledge on social media or in a podcast. Creating content about your subject is important in order to create a connection with your audience before your presentation has even started. Don’t be quiet, speak up! This way your audience will feel the added value of your presentation.

Giving an online presentation is indispensable in these times, but it also contains a lot of challenges. Keeping your audience’s attention, especially online, can be challenging but also very important. Sendsteps helps you create a stronger connection with your audience. Try starting your presentation with a WordCloud or test the audience’s knowledge with a quiz. This way your audience will stay focused and your presentation will be unforgettable.

10. Grab your stage

 Knowing how to present online is a must. It’s difficult to find a connection through a screen. Here are 10 tips on giving a good presentation

How do you make your presentation interactive?

There are many online and offline ways to make your presentation interactive, otherwise you are facing the risk of losing your audience’s attention. For example, start with a small dialogue. People are much more alert during a conversation, as they are experiencing the “danger” of not reacting properly. But they relax when this conversation turns into a monologue. Try to keep the audience focused and start using Sendsteps to talk to your audience in your next presentation!

There are two types of interaction: dynamic and static. Dynamic interaction has simple offline ways to create and improve your interaction with the audience. Dynamic means all physical forms of interaction that you can use to keep your audience engaged and alert without affecting the contents of your presentation. Below you can see a few examples of dynamic interaction: 

### 1. Let your audience vote by moving
This can be a simple raise of a hand. You could also be creative and have your audience wave, dance or move around the hall. You can make it as fun as it gets! Be prepared to demonstrate first or do it together with your audience, so that nobody feels silly. 

### 2.	Use red/green signs
Use different signs or badges to receive your audience’s opinion. It can be very tricky to engage a large group of people and get everyone to express their opinion. You can make your presentation interactive by using red or green signs. This way, you can prevent chaotic movements around the hall where everyone wants to speak out and you can still hear everyone out. 
Dynamic interaction in a presentation is a very good way of breaking the ice and engaging the public. But proceed with caution! A lot of physical interaction can become boring. When you ask your audience for interaction but don’t add any actual meaning to it, your story becomes boring and your people lose interest.   

Dynamic interaction in a presentation 

This empty interaction can be prevented by creating a substantive interaction. In other words, static interaction that you tailor to the input of the audience. They get a sense of appreciation when they are listened to and will give more input. This interaction is easy to create with the Sendsteps online tool and everyone gets a chance to comment. Below are a few concrete examples of static interaction:

### 1.	Use a Q&A session
Sendsteps enable you to have a [Q&A session](/en/questions/qa/) for the duration of your entire presentation. Your audience will simply need to go on the website and ask questions without interrupting you. Make time within your presentation to answer these questions and you will have already created some interaction. This will also give you a nice break from presenting and let you speak to your audience. 

### 2.	Ask open questions
By using [open questions](/en/questions/open-ended/), you can easily engage the audience and hear everyone out. This lowers the threshold and enables people to open up and provide you with honest and meaningful answers. You can make your presentation interactive by responding to some of these answers. 

### 3.	A quiz in between
Why would you have a [quiz](/en/questions/quiz/) at the end of your presentation when you can have one in the middle? This will incredibly increase the awareness within your audience. The people can actually engage and not just listen. This can also work as an energizer during a long presentation. A quiz will also allow the presenter to see which covered topics weren’t clear and need to be repeated or skipped. 

Say goodbye to a boring presentation and use these interactive tools to make it unforgettable. Turn your next presentation into a conversation and not a monologue, and you will notice the difference in the audience! 


Make a static presentation interactive 

There are many ways to make your presentation interactive, without you are risking to lose the audience’s attention. Try to keep the audience focused!

Collecting valuable data from a group

Do you really know your audience? What do they think about subjects in your presentation? Is there a difference in opinion between men and women? And how about the different points of view of young professionals versus senior employees? With [Sendsteps](/en/signup/), you can easily obtain insights into this, on an individual and on a group level!

By default, Sendsteps is a fully anonymous tool. This ensures more open and honest responses from your audience, responses on which you can build as a professional and as an organization. But even though this type of interaction is very powerful most of the time, it doesn’t always suit your needs in every session you do. Like they say: ‘measure what you treasure’. Making smart use of (big) data is the future of all businesses. But how do you collect that data?

The power of anonymity

Within the Sendsteps Dashboard, every presenter can switch the Audience Identification on and off (by default, it’s switched off). When a presenter chooses to switch this on, ‘log in questions’ need to be formed which the audience needs to fill out before they can participate in a session. These ‘log in questions’ will appear on the response website after logging in. The audience can be asked for their name and age, but also for their job title and sex, for example.

Identify your audience

During and after the (non-anonymous) session, the presenter can get a comprehensive insight in the results of the participants via the dashboard. The results are split out per participant and can be easily grouped, so that different subgroups can be compared in the blink of an eye. With one push on the button, a cross graph can be formed, which can be directly shared with the audience as well. After the session, you can retrieve all data from the dashboard results and export it to Excel for some next level analyzes!

Collecting and exporting data

Do you really know your audience? With Sendsteps, you can easily obtain insights into this, on an individual and on a group level!

Let your Audience Post Messages During your Presentation

## Post via a website and SMS

Allow your audience to ask questions or challenge them to send in ideas during an interactive presentation. Delegates can react there and then to what you are saying via a website or SMS using [Sendsteps audience response system](/en/audience-response-system/). Filter audience input backstage and deal with questions either during or immediately after a session. A selection of audience comments can be shown on the presentation screen.

Let your audience send messages/ideas during your presentation. Sendsteps enables them to respond via website, Twitter & SMS.

Post messages

Create an Online Poll with Sendsteps

Do you find it difficult to stimulate your audience during a PowerPoint presentation? And do you not receive any feedback from them on the questions you ask? Live polling in PowerPoint is a powerful tool to get direct feedback from your audience. The PowerPoint add-in from Sendsteps makes it possible!

With an online poll in your PowerPoint presentation you can ask challenging questions to excite your audience. You can also organize Q&A sessions to generate new ideas for your business. Our tool creates a playful interaction between the speaker and the audience. That gives you great insights. With an online poll you know exactly what is going on with your audience. This way you benefit from their knowledge!

Live polling in PowerPoint

Easy to work with – it is PowerPoint-based!

Sendsteps is used in more than 50 countries, by more than 1000 professionals per day. 
**This is why people rely on Sendsteps:**

Why Sendsteps live polling in PowerPoint?

Share the online poll with your audience;

Get real-time insight into all the results of your online poll.

With the Sendsteps PowerPoint add-in you can quickly create an online poll. If you do not have a Sendsteps account yet, [register here for free](/en/signup/) so you can start presenting interactively in a few minutes. As a speaker, you just need to do the following:


Create online poll: get started quickly!

### With an online poll everyone can join
Taking part in an online poll is very easy. Your audience can use their smartphone, tablet and even laptop to respond to your questions. You only need an internet connection. Because of Sendsteps, voting boxes belong to the past!

### Realtime results
With an online poll you can see the answers of the audience in real time. You will see all of this on your presentation screen. Immediately after your session you will have access to a detailed report. It contains all public questions and the corresponding feedback. Are there any questions unanswered? Because of the report you can have it provided with an answer later.

### All data from your online poll 100% secured
The privacy and security of your audience’s user data is our highest priority. That is why you do not have to worry about the security of your data when using Sendsteps.

Voting is completely anonymous and cannot be traced back to a person. This is set by default for every presentation. Do you have a [Q&A session](/en/questions/qa/) with your team where it is necessary to be able to trace individual votes? Then turn on the non-anonymous mode. This will give you an even better insight into the feedback from your audience.

All votes, by text message or via the internet, are securely stored. All data that is exchanged via Sendsteps is encrypted. This means that no one from outside can view the data. Moreover, it is possible to purchase a secure private server from Sendsteps to further secure your interactive presentation. All communication between audience and speaker is therefore 100% guaranteed.

 Ask questions that are relevant to your audience

Check your online poll before the presentation

5 tips to make your online poll better

### Online poll: test it completely free today!
Create a free account today and discover the benefits of Sendsteps yourself. You are not committed to anything! After downloading the PowerPoint add-in, you can immediately start creating an online poll. Also, in our free version you can ask unlimited questions to your audience. Start presenting interactively and [download Sendsteps here for free](/en/signup/)

 An online poll in your presentation creates a dialogue between speaker andaudience. This provides feedback immediately. View the benefits here

Haven’t we all been there? That moment when you sit down to prepare the first few lines of your presentation. The core of your story isn’t that difficult – you’re an expert on the matter. Yet, you want the beginning to be smashing too! We’re here to help: pick any of these ice-breakers and melt your crowd!

Ice-breakers for your presentation | 5 proven suggestions!

1. Show some personal pictures

You’ll surprise an audience with something unexpected. Choose a picture of your travels, your pets or childhood. Anything personal will do. This not only helps to introduce yourself, but people can have a laugh too. That’s what we call an ice-breaker: A charming and light start of your story!

2. Talk to your neighbour

Take the focus of yourself and let attendees first briefly speak to one another. Think of a question they can discuss, like “How innovative do you consider yourself?”, “What’s your best experience with today’s theme?”. Do you notice how the atmosphere has become so much more relaxt?

3. Tell a story

Recently Sendsteps facilitated a large event of a hotel booking platform. The CEO asked the audience with which story he should kick off: A] My trend predictions for the upcoming travel season B] My reflection on last year’s performance C] My last holiday to Greece. The audience voted for C.

4. Ask a personal question

Instead of telling your story, let the audience share theirs with you. Come up with a few fun and personal questions: “If you would own a time machine, to what moment would you travel back?”, “What will you do on your first day of retirement?” or “What did you find difficult to share as a kid?”.

5. Check stereotypes

Imagine yourself in front of a group that is predominantly represented by one type of profession e.g. lawyers, marketeers or nurse practitioners. You’ll find plenty of image studies online that describe how people see a specific profession. Check with your crowd if indeed “Lawyers are smooth talkers” or if “Event planners are well-organized in their private live too”.
The trick to these ice-breakers is to make people feel more relaxt. To create more interaction. To tear down some walls that can easily be pulled up in a professional context. A lighter energy will reflect on your story too. 

For any of the above ice-breakers it helps to publish outcomes onto the presentation screen. You can do so for [your poll](/en/sms-polling/), your [open question](/en/questions/open-ended/) or [wordcloud](/en/questions/wordcloud/)! Ready? Now melt some ice!

Haven’t we all been there? When preparing the first few lines of your presentation. Pick any of these ice-breakers and melt your crowd!

When looking into team building exercises for meetings, often the most extreme exercises tend to come up. From egg-and-spoon races to blindfolded indoor tent building. Games of which it remains to be seen just how effectively they contribute to better teamwork.
Obviously, it is important to have fun with your colleagues; Team building activities reduce stress from work and they help staff to get to know each other socially as well as professionally. Still, it is different from catching up in a café. Therefore, the best group exercises are those that balance both fun and content. These exercises are out there and we’re happy to share them with you!

Team building exercises for meetings: combining content and fun

To become more aware of roles, types or communication styles within a team;


To learn about each other’s activities resulting in shorter communication lines;


To make new team members feel more welcome and part of the team.

In order to come up with valuable team exercises for [meetings](/en/solutions/meetings/), it is helpful when the following conditions are met:

**Formulate goals:** Considering that team building is more than “just fun” means that you need to formulate goals. A goal of a team building exercise can be, e.g.:

Must-met conditions for a successful team building meeting

**Engage everyone:** Team exercises should appeal to everyone. Sportive games are nice for those colleagues who are physically fit, but can be a nightmare for those that aren’t good at sports. The same goes for exercises where colleagues need to be very expressive or sociable; you’ll easily over-ask of your introvert colleagues. Make sure the exercise fosters engagement, rather than causing embarrassment or discomfort.

**Experiential learning:** In relation to team building exercises, [Kate Mercer](http://leaderslab.co.uk/step-away-from-the-lego-why-team-building-exercises-dont-work/), writer of the book “A Buzz In the Building: How to Build and Lead a Brilliant Organisation” talks about a ‘learning gap’. Mercer explains: “It’s possible to draw parallels and bring out useful learning points, but it takes skilled facilitation to do this effectively and it’s especially difficult to ensure that people take the learning back into the workplace.” By defining and communicating clear goals, it will be much easier to learn from team building exercises.

**Constant nurturing:** Building a team and creating an inclusive and positive culture takes time. Team building exercises don’t stand on their own, but need repetition in order to pay off. This is especially true for organizations in which colleagues don’t see each other daily. Once you finish the first team building exercise, you might already want to plan the next one.

**Team spirit:** Short activities to support the energy flow in your meeting routine;


**Team effectiveness:** Activities to discuss work content together;


**Team socializing:** Games to play after the work is done.

Often-heard cons of team building exercises are that they are time- and cost-consuming. Therefore, we elaborate on only cost- and time-effective team building activities that are easy to integrate into existing meetings. We defined 10 exercises that cover the build-up of your meeting:

Cost- and time efficient team building exercises for meetings

1. Exercises to Boast Team spirit!

**Onboarding presentation:** At Sendsteps every new employee presents him or herself with help of a PowerPoint. After a week or so everyone knows the new team member a little, which breaks the ice for a personal presentation. He or she can tell something about hobbies, family, travels etcetera. Add crazy and funny pictures to the presentation and close with a short quiz. Laughter guaranteed!

**Celebrate success:** Either start or close your meeting by letting everyone briefly elaborate on “one thing that makes you proud?”. The question is related to what has been achieved in the last week or month. Keep it short and simple. Experience the energy boast this gives!

**Present work week:** Share per person in three minutes what you achieved last week and what will you do this week. It forces everyone to measure his or her own effectiveness and it gives the team a good sense of what everyone is working on. Allow Q&A time after the three minutes and see if other colleagues can be of any assistance. Sendsteps Post feature will allow your team members to ask questions using their smartphones or laptops and show these questions live on the screen. A great way to kick-off the week!

2. Team effectiveness exercises

**Roleplay brainstorm:** Discuss a subject or issue from specific roles [e.g. manager, client, shareholder, competitor etc.] and challenge yourself to take on different perspectives. Set the timer for x-minutes and divide roles. Every participant starts off by introducing him- or herself in the role represented. In your wrap up ask yourself: “how [or not] did it change views?”.

**Fish bowl discussion:** Split up your team in two groups. Form two circles. The inner circle discusses; the outer circle observes. Either switch roles, then draw conclusions and decide. Or let the groups switch roles and then conclude and decide. Especially handy for large teams!

**One-to-all brainstorm:** Let a colleague pitch a challenge. Let attendees send in one-sentence solutions via Sendsteps and present them on the presentation screen. Let the colleague elaborate on those ideas from the audience that seem interesting to him or her. In a short time, you’ll receive lots of interesting content to elaborate on. A great approach to problem solving!

**Discuss back to back:** Discuss a statement [agree/disagree] and convince each other in pairs by leaving out body language; the stronger it now comes down to arguments and discussion techniques. Fun to watch your colleagues execute this exercise!

**Office trivia Quiz:** Funny facts and figures about team members, clients, the office or past field trips. Formulate silly quiz questions, play a quiz using Powerpoint [Sendsteps Audience Response System](/en/audience-response-system/) and bring back these sweet memories!

**Two truths and a lie:** Let a colleague tell the team a 5 minute story with two facts and one lie. Let the team decide which of the three concepts is the lie. The story around your colleague might get a whole new dimension.

**Memory Wordcloud:** Define a few general work-related topics, like: “My first day”, “Work travel” or “Teamwork”. Choose a topic and give everyone a think-break of a minute. Then start posting your memories via Sendsteps onto the wordcloud. Did you ever think of printing the wordcloud to canvas and hang it in your office?

3. Team Socializing Exercises

Use Sendsteps to gather replies on all your [quiz questions](/en/questions/quiz/). Setup an interactive PowerPoint session and add multiple choice, open- and wordcloud questions to your slideshow. Questions that address the subject that you like to discuss and on which you’d like to receive feedback. Do you dare to start the [team building experiment 2.0?](/en/audience-response-system/) Good luck!

Your next team builiding exercise?

Experiment with a combination of exercises – see what fits best with your team. Obviously, there are hundreds of other team building exercises for corporate meetings out there. As long as you set goals, have balance between fun and content, if you can learn something from your team building and if you repeat it on a regular basis – then team building exercises become a powerful instrument for building a great team culture!

Start the experiment and build your team culture

Team building activities reduce stress from work and they help staff to get to know each other socially as well as professionally. The best group exercises are those that balance both fun and content. These exercises are out there and we’re happy to share

In an era of transparent company cultures, anonymity isn’t always considered an asset. Still, it can facilitate trust and with it a starting point of a more open way of communicating. At Sendsteps we’re regularly involved in the setup of meetings in which anonymous feedback is considered: a must.

Anonymous feedback helpful for these 3 meetings

## 3 Reasons to welcome anonymous feedback

There’s multiple occassions in which it is whise to allow your audience to contribute anonymous:

### 1. Strategic discussions | Measure sentiment:
Decisions with a great social impact need proper change management. Imagine a reorganization in which multiple employees will lose their job. Prepare your management (the carriers of the difficult message to the rest of the team) by measuring the sentiment and to reply to anonymous feedback. This makes it easier to steer expectations during the more complicated phases that your organization can go through at times.

### 2. Co-creation sessions | Erase hierarchy:
In co-creation sessions you’ll need trust to share ideas. An idea can easily be judged on its feasibility or on its sender. Especially within organizations with a strong hierarchy it is more challenging to share ideas. Especially the crazy ones! By allowing anonymous input during your brainstorm, all ideas make an equal chance. No matter if the idea is coming from the CEO or from the receptionist!

### 3. Team coaching | Stay objective:
Foster an open conversation around themes like work satisfaction, effective collaboration or leadership by allowing anonymous feedback. Challenges between two departments can much easier be discussed if issues are clearly formulated on the presentation screen; No need to ask ‘who said this?’, rather ask ‘who want to elaborate on this comment?’. Or first ask your team to rate their job live. And then via Sendsteps. There can be a discrepancy between the live and the anonymous digital input: a great starting point for a dialogue with your team!

Sendsteps [audience response system](/en/audience-response-system/) allows you to setup an interactive PowerPoint session. Simply add multiple choice and open questions in your slideshow. Questions that address the subject that you like to discuss and on which you’d like to receive anonymous feedback. By default all the input received is anonymous [but this can be changed via your dashboard settings]. Do you dare to start the experiment?

Your next anonymous feedback session?

In an era of transparent company cultures, anonymity isn't always considered an asset. Still, it can be a starting point of open communicating

There are many more methods to engage your audience then only the good old [“Q&A”](/en/questions/qa/) sessions. The Dutch Contactlens Congress [NCC] is a living proof of this! Every other year 1500 optometric professionals gather from all over Europe. During the congress, attendees reflect on the latest trends and developments with regards to contactlenses.
Sendsteps [audience response system](/en/audience-response-system/) contributed in several ways to improve the audience interaction. Indeed, by supporting [Q&A sessions](/en/questions/qa/), evaluating the sessions through surveys and by enliven presentations with help of multiple choice questions. However, the ‘interactive debates’ were truly the best way to engage an audience!

How to engage an audience: organize an interactive debate!

After several rounds of short debates, a small number of debaters entered the debate arena for the final round;

Before a debate took place, the audience decided which specific statement should be discussed between two debaters [A, B or C]. The audience could vote through Sendsteps;

Based on the specific outcome, one debater was asked to debate “in favor” of the statement. The other debater would debate “against” the statement;

## Interactive Debates: the audience favorite!

The NCC wanted to use “debates”, as a mean to further develop a shared vision on the developments within the industry. Here’s how it went:

As the debate took place, the audience could vote for who of the debaters got most of their trust. The bar chart behind the speakers would change as the audience casted their votes. The more trust earned, the brighter the lights would turn green. Or red, if trust was lacking! As such the debaters were challenged to adapt their reasoning and tone of voice throughout the course of the debate in order to win the vote of the audience.

### True audience heroes
Through this way of debating, the debates not only became very lively; but almost as in Roman times [where the audience was entertained with bread and circuses], the finalists were received as true heroes during breaks and networking opportunities. And the audience? They not only enjoyed the entertainment, but also got a great chance to further develop their vision!

## Your next interactive debate?
Use Sendsteps to facilitate a debate 2.0! Setup an interactive PowerPoint session and add statements to your slideshow. Formulate statements that will spark a lively discussion. Challenge your debaters, entertain your audience and help to further sharpen opinions. Good luck!

There is so much more ways of how to engage your audience then only the good old “Q&A” sessions.

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